The Natural History Museum of Los Angeles County is seeking an Assistant Registrar for our Research & Collections department. The Assistant Registrar will work closely with the Chief Registrar on record-keeping for museum acquisitions and outgoing research loans at the Natural History Museum. It is an exciting time as we embark on new journeys of becoming a museum of, for, and with L.A.
Responsibilities for this position include, but are not limited to:
- Provides operational coordination to staff, volunteers, work-study students, interns, and contractors as needed.
- Provides assistance to outside researchers and curatorial staff with research projects relating to museum collection records.
- Maintains registrar’s records in the Axiell EMu Collections Management System. Designs and/or revises paper and electronic forms pertaining to acquisitions, borrowed research loans, receipt, shipment and/or release of borrowed research objects and specimens, as directed by supervisor. Scans/enters Registrar files into the database as part of an ongoing digitization project. Generates the Registrar’s monthly and six-month activity reports.
- Processes all temporary transfers of Museum collections specimens and objects.
- Processes, updates, and maintains the records for outgoing research loan transactions to the Museum (including renewal and returns) in cooperation with curatorial and collections staff. Facilitates approvals and assigns loan numbers. Sends loan extension queries or recalls as needed. Coordinates with relevant department the return of any outgoing loans as needed.
- Processes all accessions into the permanent collections, which includes donations, bequests, purchases, exchanges, and field trips. Creates acknowledgement letters for President & Director’s signature.
- May assist Chief Registrar and/or Associate Registrar in management and coordination of exhibitions including documentation of an installation/deinstallation, deinstallation/installation schedules, work orders, logistics, and condition reports of objects. Oversees the safe transport of objects to storage or other collection- or exhibition- designated space, as assigned.
This position has the following requirements:
- Minimum two years of experience and skill in artifact/art/specimen/object handling and museum registration is preferred.
- Requires two years of experience with progressively greater responsibility and successful outcomes for a comparable program or function.
- Bachelor’s degree in a related field preferred (e.g. Museum Studies, History, Archeology, Anthropology, or sciences).
- Knowledge of museum registration methods and collections management practices.
- Proficient with relational databases such as Microsoft Access, Axiell EMu Collections Management Systems or other collections database management software.
- Must be able to adjust work schedule to include weekend, early morning, and/or evening work hours when needed.
- A valid California’s Driver’s License and Personal Automobile Liability insurance, or the ability to utilize an alternative method of transportation needed to carry out job-related essential functions.
- Position may require working outdoors in inclement weather, including cold, rain, and heat as well as nighttime conditions.
- If working in collection areas and/or moving collections, respirator and gloves may be required. During such work, extended periods of standing and stooping may be necessary.
The Natural History Museum of Los Angeles County is especially interested in candidates whose background and experience have prepared them to contribute to our commitment to engagement and inclusion of culturally diverse audiences in museums.
The Natural History Museum of Los Angeles County is seeking applicants who have demonstrated experience and commitment working with a diverse community. Salary is commensurate with experience plus excellent benefits. This is a full time regular, non-exempt position.
A cover letter, current resume, and list of 3-4 references are required for all applicants. Review of applications begins immediately and continues until position is filled. Interested candidates please visit www.nhm.org/jobs and click the link of the position for which you are interested or go directly to the online application at https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=2fc0a355-012e-4bef-9c85-724ae074a06a&ccId=19000101_000001&jobId=89198
The Natural History Museum of Los Angeles County is an Equal Opportunity Employer. Please email jobs@nhm.org for any application inquiries.