Category: Collection Management Policies

USFWS Federal Migratory Bird Special Purpose Salvage Permits

Published: March 26, 2025    Best Practices, Collection Management Policies, Collection Transactions, Field Collecting, Legislation and Regulations, Zoology Collections

Contents 1 Statement of Purpose 2 Contributors 3 USFWS Federal Migratory Bird Special Purpose Salvage Permits 4 Resources Statement of Purpose This page is for information on USFWS Federal Migratory Bird Special Purpose Salvage Permits. See also Permitting. Contributors Emily Braker USFWS Federal Migratory Bird Special Purpose Salvage Permits Federal Migratory Bird Special Purpose Salvage Permits are administered by the Department…

Scientific Collecting Licenses

Published: March 26, 2025    Best Practices, Botanical Collections, Collection Management Policies, Collection Transactions, Field Collecting, Legislation and Regulations, Zoology Collections

Contents 1 Statement of Purpose 2 Contributors 3 Scientific Collecting Licenses 4 Resources Statement of Purpose This page is for information Scientific Collecting licenses for lethal take of wildlife, including plants. See also See also Permitting. Contributors Emily Braker Scientific Collecting Licenses Scientific Collecting Licenses authorize the lethal collection of wildlife, generally for purposes of survey, inventory, or targeted scientific research.…

Salvage Permits

Published: March 26, 2025    Best Practices, Collection Management Policies, Collection Transactions, Field Collecting, Legislation and Regulations, Zoology Collections

Contents 1 Statement of Purpose 2 Contributors 3 Salvage Permits 4 Resources Statement of Purpose This page is for information on US state-issued Salvage Permits. See also Permitting. Contributors Emily Braker Salvage Permits Salvage Permits are a type of Scientific Collecting License that authorize collecting of dead animals and their parts (skulls, feathers, etc.) for scientific research and educational purposes. These…

Permitting

Published: March 26, 2025    Archaeology and Ethnographic Collections, Best Practices, Botanical Collections, Collection Management Policies, Collection Transactions, Field Collecting, Legislation and Regulations, Zoology Collections

Contents 1 Statement of Purpose 2 Contributors 3 Introduction 4 Permitting Checklist for Researchers 4.1 When Preparing for a Collection Trip 4.2 While on a Collection Trip 4.3 After the Conclusion of a Collecting Trip 5 Tracking Permits Associated with Specimens 6 Categories of Legal/Compliance Documentation 6.1 Access and Benefit-Sharing Agreement 6.2 Authorization to Possess 6.3 Collecting Permit 6.4 Convention on International Trade in Endangered Species of Wild…

Numbering Natural History Collections

Published: March 26, 2025    Best Practices, Collection Management Policies, Curation Practices

Contents 1 Statement of Purpose 2 Introduction 3 Catalog Numbers 3.1 Best Practices 3.2 Legacy Numbering Systems 3.3 Lot-based Systems 3.4 Numbers for Specimens Prior to Accession 4 Accession Numbers 5 Persistent Identifiers 6 Barcodes 7 Contributors 8 References Statement of Purpose These links and documents contain information about numbering systems for natural history collections. This content was generated after several email threads on Nhcoll-l indicating…

Loans

Published: March 26, 2025    Collection Management, Collection Management Policies, Collection Transactions, Desired BP Content, Legislation and Regulations

Contents 1 Statement of Purpose 2 Introduction 3 Contributors 4 Loan Protocols 4.1 Outgoing Loans 4.2 Incoming Loans (Borrows) 4.3 Internal Loans 4.4 Tracking loans 5 Community Standards Statement of Purpose These links and documents contain information about best practices for loaning natural history collections between and within institutions. Introduction An institution typically lends and borrows collection items for the purpose of research/study,…

Food Management

Published: March 26, 2025    Additional Topics, Best Practices, Collection Management, Collection Management Policies

Contents 1 Statement of Purpose 2 Recommendations 3 Food Management Policy & Procedures 3.1 Special events 3.1.1 Case Study: Special events 3.2 Staff issues 3.2.1 Case Studies: Staff issues 3.3 Visitor issues 3.3.1 Case Study: Visitor issues 3.4 Vendor food location 3.4.1 Case Study: Vendor food location 3.5 Design of food 3.5.1 Case Study: Design of food 3.6 Food preparation areas 3.6.1 Case Study: Food preparation areas 4 Links 5 Contributors Statement…

Collection Theft and Security Monitoring

Published: March 25, 2025    Best Practices, Collection Management Policies, Emergency Management, Health and Safety

Contents 1 About 2 Contributors 3 Introduction 4 Activities and Meetings 5 Preventative Actions 6 Staff Considerations: Hiring, Training, and Offboarding 7 Insurance and Value Assignment 8 Risk Levels 9 Response to Potential Theft 10 Communication Channels 11 Monitoring for Stolen Specimens 12 Education and Engagement 13 References About The aim of the SPNHC Collection Theft and Security Monitoring Toolkit is to provide information about measures that would…

Access and Benefit-Sharing (Nagoya Protocol and the CBD)

Published: March 25, 2025    Best Practices, Botanical Collections, Collection Management Policies, Cryogenic Collections, Legislation and Regulations, Specimen and Material Type, Zoology Collections

Contents 1 Statement of Purpose 2 Contributors 3 How are the Convention on Biological Diversity and the Nagoya Protocol Connected? 4 Scope 5 The Nagoya Protocol In Brief 6 ABS Clearing-House 7 National Focal Points and Competent National Authorities 8 Access Obligations 9 Benefit-sharing Obligations 9.1 Monetary and Non-monetary Benefits 10 Compliance Obligations 11 Monitoring User Compliance 12 Guidance for Compliance: Codes of Conduct, Guidelines and Best Practice…

Accession of Specimens

Published: March 25, 2025    Best Practices, Collection Management, Collection Management Policies, Collection Transactions, Legislation and Regulations

Contents 1 Statement of Purpose 2 Introduction 3 Accession procedure 4 Deed of Transfer 5 Example Repository Agreement Policy 6 Legal definitions 7 KU acquisition documents 8 Contributors 9 Source material 10 References Statement of Purpose These links and documents contain information about best practices for acquiring and accessioning specimens into natural history collections. Acquisition is a transaction and the legal process for transfer of…