Program Assistant III – Special Events Coordinator – Job Number: 210788
Organization: Okla Museum of Natural History
Job Location: Oklahoma-Norman-Norman Campus
Schedule: Full-time
Work Schedule: Schedule will vary with events, evening and weekend hours required.
Salary Range: Up to $16.35, based on experience
Benefits Provided: Yes
Job Description—
Responsible for all museum event coordination: in-house events and event/facility rentals
Typical Functions May Include
- Responding to customer/client calls regarding event/facility rentals
- Preparing budgets, contracts, final confirmation reports, and other correspondence for event/facility rentals
- Coordinating logistics for event/facility rentals
- Assisting with the planning, coordination, and supervision of museum events
- Overseeing the museum’s approved caterer’s program, including annual contracts and training
- Performs related duties as assigned
Job Requirements—
Required Education: HS or GED OR an equivalent combination of education/job related experience, AND:
- 12-24 months experience in event planning or management, marketing, sales, or customer service related field
Skills:
- Highly organized and able to handle multiple projects and deadlines
- Experience in preparation and management of operational budgets
- Attention to detail and exceptional time management skills
- Able to communicate well and build rapport quickly with customers/clients, students, faculty and staff
- Able to work well with interdepartmental teams and initiatives
- Able to supervise staff and communicate directions and expectations effectively
- Excellent oral, written and interpersonal communication skills
- Flexibility and ability to adapt to changing situations; must be able to exercise discretion and independent judgment
- Excellent customer service skills
- Computer skills such as word processing, simple graphic design, email and spreadsheet data entry
- Basic experience with AV equipment
- Ability to work extended hours, including nights, holidays and weekends as needed